If you believe event management is easy, let us bust the myth for you.
Many people believe managing an event is only about organizing an event and calling it a day.
But little do they know, the organization requires a lot of pre-planning, managing, and implementing. From planning the big day to choosing a location, from decor management to event marketing, there is a lot that goes into a perfect and fulfilling event. Any small blunder can lead to a whole disaster.
“In 2019, the global event management industry was valued at 1.1 trillion USD. In the period of 2023 to 2032 the value is estimated to reach 2.1 trillion USD, at a CAGR of 6.4%.”
According to the statistics, the event management industry is growing to new heights. Today’s competitive business environment, coupled with the ever-evolving technology, opens doors of opportunity for budding entrepreneurs looking to stand out from the competition and leverage the world of event management.
Event managers must strive to provide the best service possible. They must adapt to the changing technology to stay relevant in the competition. It is also essential to ensure maximum efficiency in the business to scale higher.
But, what makes them stand out from the crowd?
Well, many factors can help measure what an event management business is unique for. But the ultimate aspect is providing the best for the customer. Enhancing the customer experience by offering them convenient, easy, and efficient booking processes can make a lot of difference.
Keep reading to learn how you can optimize your event management business’s bookings and schedules and provide the best customer experience through memorable events.
Event Management Booking and Scheduling Process
Would you consider booking a slot for an event without knowing its details? No!
Would you attend an event that does not provide the desired help? No again.
Would you prefer a business that lacks modern technology? Also, No!
Then why would you let that happen in your event management business?
Let’s look at some statistics:
According to a survey done by BookingLive, 69% of customers prefer online booking systems to book with a company. Moreover, 59% will turn to competitors, and 50% won’t book at all.
This survey clearly shows that you will lose a lot of customers and harm your business only by not providing an online booking system. An online booking system is not only convenient for your customers or event attendees but also helps your business with other features like scheduling. It automates work processes while also building the brand’s visibility and revenue.
As an event manager, you must know customer behavior patterns and cater to what your clients desire. An effective booking and scheduling system is the go-to solution to optimize your event management workflow. As in any business, obstacles and hurdles occur, and that’s inevitable. The better prepared you are, the better you can overcome them. Hence, effective booking and scheduling can solve the hassle of manual processes.
The easiest way to enhance efficiency in your event management business’s booking and scheduling process is to automate it. Automation simply means leveraging the power of technology to improve the quality of and save time from repetitive tasks. Event managers must identify the needs and requirements of their business and automate the processes that are otherwise time-consuming.
Automate Bookings and Event Scheduling Process
One of the most effective and efficient platforms to optimize your business processes is Picktime. It streamlines the booking and scheduling processes without interrupting the current workflow. It eliminates the hassle of inefficient workflows, helps boost productivity, and keeps the team connected throughout the process. Its powerful features and integrations help keep challenges and conflicts at bay.
Picktime is a cloud-based event booking and scheduling platform designed to ease the event management workflow with effective solutions. It offers a wide range of features that cater to the needs of event management businesses, such as easy booking, automated scheduling, an online calendar, team management, automated reminders, a personalized booking page, a secure database, reports and overviews, multiple location access, and more.
Managing your team during events is tough. Especially when they are scattered across the event location. How can you keep up with everyone? How do you ensure that the work is getting done? Leave it on Picktime!
The team management feature helps manage the team at different locations, assign tasks, track the progress of each team member, and keep everyone updated through notifications.
What if you could book events without having to make phone calls? It sounds super easy! Picktime offers an exclusive booking page for your event management business. This page can be used to view event details and book them. It is easy for both administrators and event attendees, as it helps sort the booking management with a few clicks. Picktime is integrated with powerful applications that help with video meetings, payments, invoices, booking widgets, and more.
Picktime is a budget-friendly solution to all your event management problems.
Benefits of Automated Event Management
Here are a few straightforward benefits of automating the booking and scheduling process in your event management business:
Improved efficiency
Automated booking and scheduling processes are more efficient and accurate than those of a human. It reduces the causes of inefficiencies. The work quality of the event process improves with an increase in efficiency.
Enhanced productivity
A streamlined booking and scheduling process helps organize and understand the workflow better. A structured workflow improves productivity and keeps the team excited about their tasks. With more time saved from daunting manual tasks, productivity naturally increases.
Saves time and cuts costs
Automation helps optimize the workflow and eliminate the tasks that yield poor results. It saves time from manual administrative techniques for booking and scheduling events. It also reduces costs spent on human resources.
No more no-shows
No-shows are a major challenge that often leads to inefficiencies such as wastage of time and empty reserved seats. The automated reminders help eliminate the hassle of no-shows and cancellations.
Eliminates errors
As compared to a human administrator manually entering the booking details and scheduling the event processes, an automated event management system is much faster, more efficient, and more accurate. There is no possibility of errors or conflicts, such as overbooking.
Conclusion
In conclusion, Optimizing your event management business’s bookings and schedules is key to providing a great customer experience. By making these processes simple and efficient, you ensure that your clients have smooth, stress-free interactions, resulting in more memorable and successful events. Implementing efficient booking and scheduling systems boosts customer satisfaction and streamlines your operations. This helps your business grow and succeed. Use these strategies to improve your event management services and stand out in a competitive market.
